Accounting & Administrative Associate

POSITION SUMMARY

The Accounting & Administrative Associate manages daily bookkeeping operations, financial reconciliations, and business office administration for Bryce Resort. Reporting directly to the Director of Finance & HR, this position acts as a critical line of financial control and serves as a professional point of contact for guests, members, and internal staff.

The scope of this position is organized into three distinct priorities:

• Primary Focus (Financial & Member and Guest Services): Owning the accuracy of daily departmental reconciliations, general ledger updates, and monthly sales tax/government submissions, while providing customer service to members and guests.

• Secondary Focus (Personnel Support): Providing entry-level administrative assistance for human resources, including assisting with new-hire onboarding lifecycle, providing administrative support for employee benefits, compliance needs, and coordination of J-1 seasonal staff.

• As-Needed/Ongoing Support (Systems & Technology): Assisting with resort technology maintenance, including troubleshooting point-of-sale (POS) terminal updates and assisting with updating transactional assets in the online booking engine.

KEY RESPONSIBILITIES

Finance & Administrative (Primary)

•       Audit, reconcile, and close daily departmental financial reports; investigate and correct discrepancies.

•       Update and balance company checkbooks, daily ledgers, and the General Ledger.

•       Prepare and file monthly, semi-annual, and annual government reports and sales tax submissions.

•       Handle all memberships & corporate clubs: inquiries, sales, databases, updates (yearly and monthly), activity passes, membership passes, and front-desk POS transactions.

•       Provide phone coverage and respond to guest/member inquiries at the front desk or electronically.

•       Count and balance daily operating cash funds when assistance is needed to the General Cashier.

•       Support the Director of Finance & HR with miscellaneous administrative and departmental tasks as assigned.

Human Resources (Secondary)

•       Assist with new-hire onboarding lifecycle — recruiting coordination, collecting paperwork, scheduling and providing orientations.

•       Maintain tracking logs for employee certifications, required permits, and training completion.

•       Conduct or coordinate background checks, DMV record checks, and other employee eligibility verifications as requested.

•       Provide front-line administrative support for employee benefits enrollment (distributing forms, answering basic questions, routing complex issues).

•       Assist with maintaining compliance with federal, state and local employment laws and best practices; review and assist with updating HR policies as needed.

•       Support employee recognition events and morale initiatives.

•       Coordinate and manage the J-1 seasonal internal student work visa program.

Systems & Technology

•       Support the Resort’s online booking engine — updating seasonal assets, pricing, and content.

•       Assist with POS system integrations, updates, troubleshooting, and staff training.

QUALIFICATIONS & KEY SKILLS

•       Experience: 2+ years of combined experience in hospitality administration, accounting/bookkeeping, or human resources.

•       Financial Acumen: Familiarity with bookkeeping, daily reconciliations, ledger management, and sales tax filings.

•       HR Knowledge: General familiarity with employee lifecycle processes; willingness to learn HR compliance basics.

•       Technology: Proficiency in Microsoft Office Suite; POS or online booking platform experience a plus.

•       Communication: Friendly, clear written and verbal communication; comfortable engaging with guests, members, and staff.

•       Organization: Detail-oriented with the ability to manage routine tasks concurrently in a fast-paced resort environment.

•       Discretion: Ability to handle sensitive employee and financial information with confidentiality.

COMPENSATION & BENEFITS

·         Pay Range $20.00 - $21.63 per hour (dependent on experience).

·         Health Insurance: Medical, dental, vision, life and short-term disability coverage options.

·         Retirement Savings: 401(k) plan with company match.

·          Paid Time Off: Vacation, sick, personal and holiday.

·         Resort Perks: Free ski, golf and bike pass and discounts on retail and employee shift meals.

REPORTING STRUCTURE

Reports To

Director of Finance & HR

Direct Reports

None